You can now see your Workspace activity and desk booking directly in your Outlook. You will also be able to access your Workspace from your Outlook calendar.
!! How to get the calendar feed
Open workspace – my.pronestorworkspace.com
Click your profile – in the upper right corner
Click Settings
Click Integrated Calendar
Click the Copy button
Add calendar feed to Outlook Calendar (Windows client)
Open your Outlook Calendar
Click “Add Calendar” in top ribbon
To download the image:
Step 1: Choose “From internet…”
Step 2: Paste in the copied link
Workspace and Outlook Integration
Integration: Your Workspace calendar is now integrated into your Outlook calendar.
Access: You can access Workspace within the calendar by clicking the direct link to workspace in the calendar event.
Outlook Calendar Tips
Add calendar feed to Outlook Calendar (Web)
For now - it seems as MS has an issue with ical for web - we expect it to be an issue MS is working on to solve
Accessing your Workspace from Outlook
Open your Outlook Calendar
Enable your Workspace calendar in the left menu
TIP: – you can have it shown in one calendar by clicking on the “-“ icon in the top of the calendar
Workspace and Calendar Integration
NOTES
When changing status/bookings in Workspace – it can take Outlook 2-3 hours to show the status in your Outlook calendar
You can force an instant update by clicking the “Send & Receive” in Outlook
Moving/deleting Workspace status – must be performed in Workspace
Moving/delete appointments in Outlook, will not sync to Workspace
Calendar feed will only show in your calendar, and not be visible but colleagues looking in your calendar
To see colleagues’ Workspace whereabouts: Use Workspace to see that information
Adding calendar feed to users’ calendar must be performed by each individual user, and can’t be done automatically for all users
Other calendar clients - what about Google Calendar ?
It is possible to add the calendar feed in any calendar which permits ical format. The experience for the user does vary though, as some calendars do not allow you to force a synchronization. For example does Google Calendar have an expected refresh timeline of 12 hours, and in some cases even longer.
Our proposal is to pitch the calendar integration in a microsoft desktop environment, with an email client - where it is possible to refresh the calendar at any given point in time.