When you are in the Rollcall View of the Guestbook, you can send an email or text message to all of the visitors who are currently signed in. This is handy in an emergency situation or if you just need to make an announcement to all visitors in a location.
Additionally, you can mark visitors as accounted for to visually indicate that they are present.
The sections below include:
Accessing and Navigating the Rollcall View
From the top-left section of the Guestbook, click the Rollcall button to access the new page.
At the top, choose which locations will be captured in your rollcall view. You will only see visitors who are currently signed-in.
To the right of each sign-in record, you can mark each person as accounted for using the checkbox. A green checkmark will appear that can be toggled on and off.
To send mass notifications, click the Broadcast button near the top of the page. This is discussed further in the section below.
To exit the rollcall view and return to the default Guestbook view, click the End Rollcall button.
In the event of an emergency or if you need to make an announcement to all current sign-ins, the Rollcall View gives you the ability to send notifications to all signed-in guests for your chosen locations.
To send an immediate notification to your signed-in visitors:
1. Click the Broadcast button near the top-left side of the Guestbook.
2. Choose the locations that the notification will apply to (i.e. Visitors currently signed-in at your selected locations)
3. Choose whether to send an Email, SMS, or both. The notifications will be sent to the visitor details associated with their current sign-in records.
4. Enter the subject and/or body of your selected notification method.
5. Click Send notifications to immediately trigger your message.
It is recommended that you enable Auto Sign-out from the Preferences page to avoid sending notifications to guests that left the location but never manually signed-out. This allows you to clear your Rollcall View after a set amount of hours.
