Booking a Desk in Workspace
Start at the Home page of Workspace and use the calendar scroll bar to go to the date you want to book a desk. You now have two options:
Book desk, if you have set a favorite desk
Find a new desk, if you haven’t set a favorite
If you select “Find a new desk”, you must now choose whether you wish to...
Choose From Favorite Desks
Select from your list of favorite desks and book the one you prefer. If you're unsure how to add desks to your favorites, refer to the "My profile" section.
Sit Close To A Colleague
Start by finding and selecting the colleague you wish to sit nearby. This will show you either a floor map or list view of the desks in the area. At the bottom of the screen, you can switch between floor map and list view, if you use floor maps. On the lower right-hand side, you can zoom, rotate, or expand the floor map. Find and select an available desk and book it.
Sit In A Specific Area
Follow these steps to book a desk:
Show desks in list view or as a floor map
Switch between floor map and list view at the bottom of the screen
Zoom, rotate, or expand the floor map at the lower right-hand side
Find and select an available desk and book it
Who's In The Office
At the Home screen, below your presence for the day, you can see which colleagues are in the office. You can either scroll down the list to find a colleague, or simply use the search bar at the top to find your colleague. Once found, you can select the chevron on the right, to see where your colleague is seated. If you wish to see his/her bookings for this week or the coming weeks, select the chevron on the right side of your colleague’s name.
Booking And Floor Map Features
If you have a favorite desk: Click a day to book the desk if available.
If you have set your presence for a day: See your state, work hours, and booked desk. Change your state, work hours, or desk.
To set your presence for the day: Select the three dots on the right side of the screen.
Floor map
This section provides the floor map of your preferred area or the entire organization. Use it to:
See where your colleagues are seated
Find an available desk
Book an available desk by selecting it and completing the booking
Zoom, rotate, or expand the floor map using the options on the lower right-hand side
Selecting A Favorite Desk
In your Workspace solution, select Floor map
Use the floor map to find a desk you prefer and select the desk
You’ll now see the attributes (if added)
Select “Mark as favorite”
The desk is now marked as a favorite
Mobile View Icons
Icons at the bottom of the screen – mobile view
At the bottom of the screen, you’ll see the following icons:
Home screen
Work week
Floor map
My colleagues & groups
In this section, you’ll get an overview of your presences for this week. You can also see your past and future bookings or presences. Please note that historic data is locked and can’t be edited.
