For Administrators
1. Managing Posting Types (Konteringstype)
A new settings page is available to manage these entities centrally.
Location: Navigate to
Settings>Posting Type.Configuration: This page is similar to the functionality of the Billing settings page. You can create, edit, or delete types manually or use the CSV Import/Export feature for bulk updates.
Department Restriction: Note that, unlike Billing accounts, Posting Types cannot be restricted or mapped to specific departments. They are available globally based on user permissions.
Mandatory Settings: You can toggle "Always require Posting Type on bookings" to ensure no reservation is completed without a cost centre.
3. User Profiles & Azure AD Sync
We have introduced a dedicated Employee Number field to facilitate automatic cost attribution at a user level.
Profile Placement: In the User Management dialog, the Employee Number is located directly above the "First Name" field.
Automation: This field is designed to sync automatically with Azure Active Directory. It maps directly to the
employeeIDattribute from Microsoft Graph during your standard AD import process.
For Users
Selecting a Cost Centre
When creating or editing a booking in the Outlook Add-in or the Web Booking Experience, you will see a Posting Type dropdown menu.
Smart Defaults: The system automatically registers your assigned cost centre.
Booking on Behalf: If you make a booking for a colleague, the system automatically attributes the cost to the Owner’s cost centre rather than yours.
Shared Calendars: For bookings made on behalf of a department or shared calendar, you can manually select the appropriate cost centre from your authorised list.
Search & Favourites: To save time, your most frequently used Posting Types appear at the top of the list.